Everything you need
Powerful time & resource management
From logging daily hours to strategic resource planning, manage every aspect of your team's time with a comprehensive toolkit.
Time Tracking
Daily Time Entry
Log hours against projects and tasks with descriptions, billable/non-billable categorization, and custom fields.
Timer & Stopwatch
Start/stop timers for real-time tracking, or enter hours manually at the end of the day.
Weekly Timesheet
Grid-based weekly view for rapid entry across multiple projects with copy-from-previous-week shortcuts.
Recurring Entries
Set up recurring time entries for standing meetings, admin time, or regular project allocations.
Projects & Accounts
Project Management
Create projects with budgets, milestones, date ranges, and hourly rates. Track progress against targets in real time.
Client Accounts
Organize projects under client accounts with automatic sync from Citadel Contracts for seamless setup.
Budget Tracking
Monitor budget consumption with warnings at 80% and alerts when exceeded. Track both hours and dollar budgets.
Task Breakdown
Break projects into tasks with individual estimates, assignees, and time tracking for granular visibility.
Approvals & Timesheets
Timesheet Approvals
Submit weekly timesheets for manager approval with one-click approve/reject and comments.
Team Overview
Managers see all team members' submitted timesheets with drill-down into individual entries.
Leave & Absence
Track vacation, sick leave, and other absences with approval workflows and balance tracking.
Hour Pools
Pre-paid hour bank management for retainer clients with automatic drawdown tracking.
Analytics & Reporting
Utilization Dashboard
Real-time utilization rates per team member, team, and organization with target vs actual comparison.
Capacity Planning
Forecast team capacity and availability to plan upcoming projects and resource allocation.
Custom Reports
Build reports by project, client, team, or date range with CSV/PDF export capabilities.
Daily Standups
Automated standup summaries showing what each team member worked on yesterday and plans for today.
Integrations & Security
Invoice Integration
Approved billable time flows directly to Citadel Invoice for billing with one-click invoice generation.
Contract Sync
Clients and projects auto-sync from Citadel Contracts via webhooks with zero manual data entry.
REST API & Webhooks
Full API access with HMAC-signed webhooks for custom integrations and real-time event notifications.
SSO & Multi-Tenant
Enterprise SSO via OpenID Connect, multi-organization support, and role-based access control.